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Software

Smarter Decision-Making in Manufacturing: The Role of CMMS

Viki Dongare |

09 Nov 2023 |

08:18 AM

In this article
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If you're a maintenance manager at a plant, your job is to make sure everything runs well. When things run well, it means less time when machines are not working, and the machines work their best. 

In today's digital age, leveraging technology is crucial to achieving these objectives.
CMMS, which stands for Computerized Maintenance Management System.

It is a powerful tool that can work wonders in manufacturing plants. It's like having a high-tech assistant to keep everything in perfect order. 
We'll explore how CMMS software can revolutionize maintenance management in manufacturing. making your job easier and your plant more efficient. Let's discover its benefits for manufacturing industry.

1. How CMMS software helps manage manufacturing assets

  1. Work Order Management: CMMS software helps in managing maintenance tasks and tracking their progress.

  2. Asset Management: It provides detailed information on machinery and tools, making maintenance easier.

  3. Preventive Maintenance Management: CMMS software can warn you of maintenance before a machine fails. It gives you a heads-up on maintenance requirements. You'll know when a machine need owing to CMMS software. It helps prevent machine breakdowns with early alerts. It can notify you about maintenance in advance. 

  4. Maintenance Materials and Inventory Management: CMMS helps manage inventory and cut storage expenses. It tracks inventory levels and saves on storage costs. By monitoring inventory, CMMS lowers storage expenses. It keeps an eye on inventory, reducing storage outlays. CMMS is great for cost-effective inventory management.

  5. Remote and Mobile Maintenance: Technicians use mobile devices to observe and track maintenance data. They can keep an eye on maintenance from their mobile devices. Using mobile devices, technicians can track and record maintenance data. You can track maintenance information and add it via mobile devices by technicians. Mobile devices enable technicians to oversee and input maintenance data. 

  6. Maintenance Reporting and Analytics: CMMS creates reports and gathers data for immediate analysis. It compiles data and produces reports for real-time assessment. CMMS collects information and makes reports for quick analysis. It helps with real-time analysis by providing data and reports. CMMS is handy for generating reports and collecting data for analysis

These examples showcase how CMMS manages manufacturing assets. They provide a glimpse of how CMMS helps manage manufacturing assets. These are a few instances of CMMS's role in asset management. These examples show CMMS's effective use in managing assets. CMMS plays a crucial role in managing manufacturing assets, as seen in these examples.

2. Challenge of Maintenance Management in Manufacturing Plants

Manufacturing facilities face several challenges related to their maintenance programs. Some of the key challenges are as follows:

  • Lack of Visibility: Many manufacturers lack visibility into their maintenance processes. This results in uncertainty of which equipment needs maintenance. And when it's needed, then who is responsible. This can lead to unplanned downtime, increased costs, and decreased productivity.

  • Inadequate Planning: Many manufacturers fail to plan their maintenance activities. This results in delays, increased costs, and decreased productivity. Due to lack of the right tools, parts, or personnel when needed, business operations get affected.

  • Poor communication: Unplanned downtime is a result of poor communication. It leads to increased costs. Decreased productivity is a consequence of insufficient communication. Communication between teams is crucial. Poor communication affects maintenance and operations. It's important to improve communication.

  • Lack of Training: Many manufacturing facilities do not provide timely training to their maintenance technicians. This leads to errors, increased costs, and decreased productivity.

3. Benefits of CMMS Software for Manufacturing Plants

CMMS software offers several benefits to manufacturing plants:

  • Improved Equipment Reliability: CMMS software helps in scheduling preventive maintenance tasks. It reduces breakdowns and improves the reliability of equipment and machinery.

  • Increased Efficiency: It streamlines maintenance processes. This allows for more efficient use of resources and reduced downtime. The outcome is higher production efficiency.

  • Cost Savings: CMMS software prevents breakdowns and optimizes maintenance schedules. This lowers repair, maintenance and replacement expenses.

  • Enhanced Safety: Regular maintenance tasks ensure that equipment operates well. It reduces the risk of accidents in the manufacturing plant.

  • Better Inventory Management: CMMS software can help manage spare parts and inventory better. This ensures that right parts are available when needed, reducing downtime.

  • Asset Tracking: It provides a centralized system for tracking assets, helping in asset management, maintenance histories, and replacement planning.

  • Compliance and Reporting: CMMS software can assist in regulatory compliance. It can maintain records of maintenance activities and generate reports for audits.

  • Work Order Management: It streamlines work order creation, assignment, and tracking. This makes it easier to manage maintenance tasks.

  • Data Analytics: CMMS software can collect and analyse data to identify trends. This allows for predictive maintenance and better decision-making.

  • Increased Productivity: By minimizing equipment downtime, improving asset availability, and optimizing maintenance schedules, CMMS software helps in increasing plant productivity.

  • Mobile Accessibility: Many CMMS systems offer mobile applications. This allows maintenance teams to access and update information on the go.


  • Long-Term Planning: CMMS software enables manufacturers to plan for long-term maintenance of their assets. This extends the life of equipment.

  • Improved Communication: It facilitates communication between maintenance teams, operations, and management. This ensures everyone aligns on maintenance priorities.

  • Scalability: CMMS software can scale with the growth of the manufacturing plant. It accommodates more equipment and assets.

  • Sustainability: It can help with environmental sustainability efforts by optimizing energy consumption and reducing waste through more efficient maintenance practices.

4. Why are Enterprises opting for Proptor CMMS solutions for Manufacturing?

Enhances Profitability

Integrating a robust CMMS like Proptor into your manufacturing operations enhances business profitability by allowing you to:

  • Efficient Work Order Management: You can streamline work orders and maintenance tasks. This makes the process more organized and efficient.

  • Comprehensive Operational Insight: Gain a 360-degree view of your operations. Enable smarter budget decisions and resource allocation in your business.

  • Early Problem Detection: Identify problematic assets earlier. This can lead to a significant increase in return on investment (ROI).

When you use CMMS software like Proptor App, your team can save money right away and make your manufacturing work better.

Ensure Long-term Asset Life

Making sure your equipment lasts a long time is important for your business. But it's not easy. You need a smart partner to help you take care of your machines. 
But don't worry! You can go from fixing things only when they break to being proactive. You can even predict when they might need fixing. When you use our powerful, internet-based software for managing your equipment, you can:Keep track of all your machines.

  • Plan when to do maintenance before things go wrong.

  • Save money because you won't have to spend a lot on emergency repairs.

  • Make your equipment last longer, which means you don't have to buy new ones as often, and that saves you money

Reduced Downtime

Reducing unplanned downtime is crucial in manufacturing. It disrupts operations and affects profits. Keeping your critical assets functioning ensures you meet deadlines. Without accurate data and benchmarks, you're waiting for assets to break down. You are hoping repairs won't be too expensive or time-consuming.

The solution to minimizing unplanned downtime is an asset management system. It provides real-time data and supports intelligent maintenance planning. Proptor's robust solutions empower your manufacturing team to:


  • Track the condition of your critical assets.

  • Develop more efficient maintenance schedules for peak performance.

  • Enhance uptime and maintain top-notch quality standards.

With these tools, you can manage your assets, prevent unexpected disruptions, and maintain high production standards.

IoT Integration

The integration of IoT allows manufacturers to maximize their resources. The Internet of Things (IoT) enables manufacturers to optimize resource use.

With Proptor App, you can:

  • Receive real-time updates on asset performance and generate work orders as needed.

  • Early detection of anomalies helps cut production defects.

  • Monitoring various factors such as vibration and temperature ensures optimal performance and output.

By integrating IoT in the solution, manufacturing operations become more efficient. 

Make Intelligent Decisions

Manufacturing maintenance software is a crucial ally for your operations team. You often rely on old methods to track maintenance expenses, unexpected downtime and asset performance. By consolidating your data and formulating a more intelligent maintenance strategy, you can prolong the lifespan of your machines and make wiser budget choices.

Incorporating the Proptor App into your operations empowers you to:

  • Schedule work orders using predictive maintenance and historical data.

  • Access key performance indicators (KPIs), reports, and charts through predefined dashboards with ease.

  • Manage your budget using historical data and future projections.

  • Gain deeper insights with our data analyser tool for informed decision-making.

That's how Proptor enables you to make intelligent decisions, improve maintenance practices, and optimize budget allocation.

5. Conclusion

Technology is changing how manufacturing plants manage their maintenance. CMMS, or Computerized Maintenance Management Systems, like Proptor App, are the key to this transformation.
CMMS systems act like high-tech assistants for maintenance managers. They are helping them run everything in a plant. They organize tasks that make the organization efficient.
Manufacturing plants face challenges like poor visibility into maintenance, inadequate planning, and poor communication. CMMS solutions help tackle these challenges by providing structure and better communication.

Work order management becomes more organized and efficient with CMMS. Preventive maintenance takes centre stage with CMMS. It alerts you to maintenance needs well before a machine breaks down. This reduces downtime and associated costs.

Real-time reporting and analytics provide insights into maintenance work. It enables manufacturers to make data-driven decisions for optimized maintenance management.

Manufacturing plants face several challenges. CMMS addresses these challenges by providing a structured approach to maintenance management. This improves communication and visibility.

CMMS benefits in manufacturing plants include improved equipment reliability and increased efficiency. Cost savings, compliance support and efficient work order management are some more benefits. They contribute to a well-maintained manufacturing facility that operates well.

Proptor App makes more money by organizing work orders. It gives insights, and spotting problems early. It also helps extend the life of equipment. Jumpstart to book your demo with Proptor App now.